The project manager deals in volume, details, numbers; the presentation audience wants brevity, a summation, a picture. How can you translate your project details into a brief summary which clearly conveys the status of the project? This guide offers methods for how to create clear, concise project reports.
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The need for clear, concise project reports, what to include in a project status report | presentingprojects.com Reviews
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The project manager deals in volume, details, numbers; the presentation audience wants brevity, a summation, a picture. How can you translate your project details into a brief summary which clearly conveys the status of the project? This guide offers methods for how to create clear, concise project reports.
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Getting more schedule data on a single page
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Getting more schedule data on a single page. There must be something magical about a one-page report because that’s what most managers want. There-in lies the challenge how can all of that fit into a single page? Here are a few tips on meeting this challenge:. Include multiple milestones and task bars per line. Print to a larger size paper the bigger the better. Color-code repetitive tasks, defined in a legend. Embed detailed information in the milestones or cells.
Single-page project road map,communicating a project on one page
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Single-page project road map. Companies like Raytheon Optical Systems rely on single-page project road maps for scheduling and communicating their projects. Below is an example of such a road map tracking a project from start-up to completion. With such a high-level project snap-shot, they keep sight of major phases, milestones, and the project as a whole. To the uninitiated, it looks like a bowl of spaghetti, while Raytheon’s upper-management clearly sees critical tasks and project flow.
Go/no go and sign-off reports
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Go/no go and sign-off reports. A go/no-go report gives the go-ahead for or halts a project or some aspect of it. Status report meetings may consist of such decision points for project approval and signoff by the owners. At-a-glance reports with symbols for go/no-go clearly show which projects, phases, or activities are given the thumbs up or down. Funding approval (release funds/don’t release). Launch (proceed/do not proceed). Performance evaluation (achieved/not achieved).
Reporting baseline and current status
http://www.presentingprojects.com/Baseline.htm
Reporting baseline and current status. The best-laid schemes of mice and men Often go awry, And leave us nothing but grief and pain, Instead of promised joy! The 18th century poet, Robert Burns, got it right when he wrote that well-meant plans will often change. And your project report may need to display those changes against the original plan. So, how can you show both the baseline plan and the current plan in a single report? Start and end dates. Below is an example of this in action, including:.
Highlighting major milestones
http://www.presentingprojects.com/Highlighting.htm
In a sea of start dates, end dates, rows of activities, and columns of data, how can the major milestones stand out? Use these techniques to clearly showcase what’s critical to the project. Move major milestones to summary lines. Enlarge the physical size of the milestones. Change the color to red. Use shapes which convey a sense of a major event. Use a legend to define the meanings of the milestones. Use a column which marks major tasks. Filter to display only the major activities.
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The need for clear, concise project reports, what to include in a project status report
Prime time Project reports. Baseline and Current Status Reports. More Data on a Single Page. Reporting Accuracy: From Database to Project Report. The need for clear, concise project reports. The project manager deals in volume, details, numbers; the presentation audience wants brevity, a summation, a picture. How can you translate your project details into a brief summary which clearly conveys the status of the project? On the pages which follow, you will learn more about these areas:. Download a printed...
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